A lightweight college hostel ERP for room allotment, fees and block-wise structure.
Model your hostel as blocks, floors and rooms, allot beds visually, and issue institutional fee invoices with GST — without buying a heavyweight campus ERP. Honest about what's live today.
Block/floor/room structure · GST invoices · From ₹499/mo per hostel
- Anjali R.Bed 4A · UPI · May rent+₹8,500
- Kiran S.Bed 7B · Cash · May rent+₹7,000
- Ravi P.Bed 11C · UPI · Partial+₹4,000
The honest problem: A warden juggles a whiteboard of room allotments, a fee register that never quite matches the accounts office, and a phone that rings every time a parent wants a receipt. Full campus ERPs promise to fix it but arrive as a six-month implementation with a module for everything except the two you needed. You want structure and fee tracking you can stand up now.
Three steps from sign-up to live recovery.
- 1
Model your blocks and floors
Set up rooms grouped by block and floor with sharing type and per-bed fee, so the whole hostel's structure is on one grid.
- 2
Allot beds visually
Assign students to beds in a tap, and mark beds blocked for maintenance or reserved for staff.
- 3
Track fees and issue GST invoices
Record fee payments per bed and generate proper GST tax invoices — useful when the accounts office needs clean paperwork.
- 4
Keep parents informed
Automated WhatsApp reminders and instant receipts reach the paying parent, cutting the "did you get my payment" calls to the warden.
Block / floor / room structure
Group beds by block and floor so allotment reflects how your hostel is physically laid out, not a flat list.
Visual room allotment
Assign students to beds in a tap and block beds for repairs — every bed carries its own rent, tenant and balance.
GST tax invoices
Issue proper GST invoices for hostel fees — the documentation an institutional accounts office expects.
Warden-friendly reminders
Fee reminders and receipts go out on WhatsApp automatically, so the warden isn't the collection desk.
Per-bed fee ledger
Every student's fee, partial payments and dues tracked against their allotted bed across the session.
Bulk CSV intake
Import an admitted batch in one upload at the start of the academic year instead of manual entry.
What it costs
One simple per-hostel price, not per bed — ₹499/mo for up to 75 beds, then just ₹5 per extra bed (moving up to the ₹999 or ₹1,499 pack only when it's cheaper; about 20% off on annual), billed on the beds you configure. For a hostel warden, budgeting is one predictable line from your tier — no per-module licensing. WhatsApp reminders are ~₹0.20 each from a prepaid wallet.
Common questions.
No, and it's important to be honest: Stay is a hostel-operations tool — beds, allotment, fees, reminders, receipts and GST invoices. It is not a campus ERP with admissions, examinations, payroll or an academic module, and it doesn't integrate with one today.
Stop chasing. Start recovering.
14 days, full features, ₹50 wallet credit, no card.